Terms of Service

Rules for using the ApplyPilot AI job-search operating system

These Terms of Service govern access to and use of ApplyPilot AI. By creating an account, purchasing a subscription, or using the service, you agree to these Terms.

1. Who may use the service

ApplyPilot AI is available to individuals who are at least 16 years old. If you are under the age of legal majority where you live, you may use the service only with the consent and supervision of a parent or legal guardian. Your parent or legal guardian must review and agree to these Terms on your behalf and is responsible for your use of the service.

If you use the service on behalf of another person or organization, you represent that you have permission and authority to do so. The service is intended for lawful job-search and career-development purposes unless we approve another use in writing.

You must provide accurate account information, protect your login credentials, and promptly notify us at support@sardev.io if you suspect unauthorized access. You are responsible for activity conducted through your account, subject to applicable law.

2. What ApplyPilot AI provides

ApplyPilot AI helps users organize verified career facts, analyze job opportunities, draft application materials, manage application workflows, and, where offered and enabled, use controlled automation. Features may vary by plan, geography, provider availability, and product stage.

ApplyPilot AI is a productivity tool. It is not an employer, recruiter, staffing agency, background-check provider, law firm, immigration advisor, financial advisor, or guarantor of employment. We do not make hiring decisions and cannot promise interviews, offers, response rates, compensation, eligibility, or career outcomes.

3. Candidate truth and AI-assisted content

The service distinguishes verified facts, user-supplied but unverified information, AI interpretations, generated prose, and items requiring review. AI output may be incomplete, inaccurate, biased, outdated, or unsuitable for a particular employer or role.

You must review every resume, cover letter, screening answer, match explanation, and other output before relying on, downloading, sending, or submitting it. You may not represent generated content as factual unless you have independently confirmed it. Your use of AI features is also subject to the separate AI and Truth-Boundary Disclaimer.

4. Job-application automation

Automation features, if available, remain subject to your instructions, approvals, third-party site rules, technical limitations, and applicable law. We do not bypass CAPTCHA, anti-bot measures, access controls, or other security safeguards.

An attempted action is not a completed submission. ApplyPilot AI will not treat an application as submitted without positive evidence, but you remain responsible for confirming receipt, meeting deadlines, avoiding duplicate applications, and checking the accuracy of all employer-facing information. The separate Job-Application Automation Disclaimer is incorporated into these Terms.

5. Your content and permissions

You retain ownership of resumes, career facts, job materials, instructions, and other content you provide, subject to any rights held by third parties. You grant us a limited, worldwide, non-exclusive license to host, copy, transmit, transform, and process that content only as reasonably necessary to provide, secure, maintain, support, and improve the service, comply with law, and enforce these Terms.

You represent that you have the rights and permissions needed to provide your content and instruct us to process it. Do not upload confidential employer information, third-party personal information, export-controlled material, trade secrets, or other content you are not authorized to use.

6. Acceptable use

• Do not provide false qualifications, impersonate another person, falsify work authorization, or submit misleading application information.
• Do not use the service to discriminate unlawfully, harass, defraud, spam, or violate employment, privacy, intellectual-property, consumer-protection, or other laws.
• Do not access another user’s account or data, probe security, upload malware, overload the service, or bypass access, rate, usage, payment, or safety controls.
• Do not scrape, reverse engineer, resell, sublicense, or use the service or its output to build a competing model or service except where applicable law expressly permits.
• Do not use automation on a third-party site unless you are authorized and your use complies with that site’s terms, instructions, and technical restrictions.
• Do not use the service for high-risk decisions about another person’s employment or eligibility.

7. Plans, fees, and billing

Paid plans are billed through Stripe. The price, billing interval, included usage, tax treatment, trial or promotional terms, and renewal information shown at checkout form part of your agreement. Subscriptions renew automatically until canceled unless checkout states otherwise.

You authorize the payment method on file to be charged for recurring fees and applicable taxes. Usage limits and features may differ by plan. The separate Billing, Cancellation, and Refund Policy is incorporated into these Terms.

8. Third-party services and job sites

The service may interact with or depend on third-party providers, including hosting, authentication, database, AI, payment, email, analytics, monitoring, and job-site services. Their terms and privacy practices may apply to your use of their services. We do not control employer systems, job postings, hiring decisions, third-party availability, or changes to external websites.

Links and imported job information are provided for convenience. You must verify job postings, employer identity, deadlines, compensation, location, work authorization, and other material terms directly with the employer.

9. Intellectual property

ApplyPilot AI, its software, interface, branding, documentation, and service content are owned by us or our licensors and are protected by intellectual-property laws. Subject to these Terms, we grant you a limited, revocable, non-exclusive, non-transferable right to use the service for its intended purpose.

If you provide feedback, you authorize us to use it without restriction or payment, provided we do not identify you publicly without permission.

10. Privacy and security

Our Privacy Policy explains how we collect, use, disclose, retain, and protect personal information. No system is completely secure. You are responsible for using a secure device and network, protecting downloaded documents, and avoiding the transmission of passwords, API keys, or full resume content through support email.

11. Service changes, suspension, and termination

We may modify, suspend, or discontinue features to maintain security, comply with law, address provider changes, prevent abuse, or improve the service. We will provide notice of material changes when reasonably practicable.

You may stop using the service at any time and may cancel a paid subscription as described in the Billing, Cancellation, and Refund Policy. We may restrict or terminate access for material or repeated violations, fraud, security risk, unlawful use, nonpayment, or conduct that threatens users or the service. Where appropriate, we will provide notice and a reasonable opportunity to cure.

12. Disclaimers

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE AND ALL OUTPUTS ARE PROVIDED “AS IS” AND “AS AVAILABLE.” WE DISCLAIM IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, AND QUIET ENJOYMENT.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR COMPATIBLE WITH EVERY JOB SITE; THAT OUTPUTS WILL BE CORRECT OR ACCEPTED; OR THAT USE OF THE SERVICE WILL PRODUCE ANY EMPLOYMENT RESULT. SOME JURISDICTIONS DO NOT ALLOW CERTAIN DISCLAIMERS, SO THESE EXCLUSIONS APPLY ONLY TO THE EXTENT PERMITTED BY LAW.

13. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER WE NOR OUR AFFILIATES, PERSONNEL, OR SERVICE PROVIDERS WILL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES; LOST OPPORTUNITIES, PROFITS, DATA, OR GOODWILL; OR EMPLOYER, JOB-SITE, OR THIRD-PARTY ACTIONS, EVEN IF ADVISED OF THE POSSIBILITY.

OUR TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US FOR THE SERVICE DURING THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM OR (B) ONE MONTH WORTH OF ACCELERATOR SUBSCRIPTION. THESE LIMITATIONS DO NOT APPLY WHERE PROHIBITED OR TO LIABILITY THAT CANNOT LAWFULLY BE LIMITED.

14. Indemnity

To the extent permitted by law, you will defend, indemnify, and hold harmless the operator of ApplyPilot AI and its affiliates, personnel, and service providers from third-party claims, damages, and reasonable costs arising from your unlawful use, your content, your violation of third-party rights, or your material breach of these Terms. This obligation does not apply to the extent a claim results from our own negligence, willful misconduct, or violation of law.

15. Governing law and disputes

These Terms are governed by the laws of Alabama, without regard to conflict-of-law principles. Subject to applicable consumer law, the state and federal courts located in Madison County, Alabama will have exclusive jurisdiction. Before filing a claim, you and we agree to attempt in good faith to resolve the dispute by written notice and 30 days of informal discussion.

Nothing in these Terms limits rights that cannot be waived under applicable law. These Terms do not include mandatory arbitration or a class-action waiver.

16. General terms

These Terms, the Privacy Policy, the AI and Truth-Boundary Disclaimer, the Job-Application Automation Disclaimer, the Billing, Cancellation, and Refund Policy, and any checkout terms are the entire agreement regarding the service. If there is a conflict, a signed written agreement controls, followed by checkout-specific terms, these Terms, and the referenced policies.

If a provision is unenforceable, it will be modified only as necessary and the rest will remain effective. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, financing, reorganization, or sale of the service. Section headings are for convenience only.

17. Changes and contact

We may update these Terms. If a change materially affects your rights, we will provide reasonable notice, such as by email or an in-service notice, before the change takes effect when required by law. Continued use after the effective date means you accept the updated Terms.

Questions or legal notices may be sent to support@sardev.io and to keith.trowbridge@sardev-llc.com.